I got into whitewater kayaking because I wanted to have fun. And yet it is inherently fraught with dangers. So my motto became “Safety first”. If you’re not safe, then someone’s going to get hurt, and then no one’s having fun. So if you put safety first, you can have fun.

So right now you might be thinking “Ok … so what does safety first have to do with keeping a saltwater aquarium? Well, instead of ‘safety first’, think avoiding problems. If you can, at the very least, avoid problems, then you are going to have a lot more fun. Would you like to know my secret to avoiding most problems?

Keep reading.

In fact – let’s face it – most problems are caused by us humans. Yes, the majority of problems (by far) are human error. Next in line is mechanical failure, and then, lastly is biological. Biological error is usually out of our control – for example where one fish all of a sudden begins harassing another or even kills it.

So the big question is what if you had a procedure to follow, that, when you followed it – you were all but assured of avoiding most problems. I mean, I’m talkin’ preventing 95% of the problems that come with keeping an aquarium – period. Do I have your attention?

Ok, here’s my secret. I use a ‘check-in and check-out’ procedure. I treat my tanks like a patient in the hospital. We’ve all seen the shows on T.V., like E.R.. Whenever a doctor comes on shift, the first think they do is they do “rounds”. This is where they go around and check all patients, and confirm that all equipment is operating correctly, and that all vital signs are normal, etc. (I’m not a doctor). And just before the go off shift, the do rounds again. Here, again, they make sure all equipment is operating properly, that all vital signs are normal, etc.. You get the idea.

CHECK IN and CHECK OUT is a routine procedure – a check list – that you do at the beginning and end of each time you do any work on your aquarium. And when it is followed, nothing is missed and often you catch something you forgot to turn off, or a valve that was set wrong, or a pump that was off, or a tank that was still filling, or a leak, or a water level that isn’t right – you get the idea. I can’t tell you how many times I have been interrupted in the wee hours of the morning and called to go to a customer’s tank (we use computer monitors that call our cell phones), only to find a problem that was not caught during checkout – because aquarist did not follow the CHECK OUT list.

So, imagine, you set aside an hour or two to work on your tank. You go about fragging corals, cleaning glass, doing a water change, changing GFO (ferric oxide – removes phosphate – Rowaphos is the best for this), culling algae from your refugium, etc..

But you didn’t begin by going thru your CHECK IN procedure and check list, so you didn’t discover that your R.O. unit was leaking (Revers Osmosis filter – purifies tap water). You went about having your fun with your tank for two hours and now that it’s time to leave, you go to get some Reverse Osmosis water to top off your tank and now you discover the leak. But this is a whole project all by itself, and you have to meet your family for dinner in 25 minutes. Had you gone through the CHECK IN procedure when you started, you would have found the leak at the beginning and had plenty of time to fix it. You get the idea.

How’d you like to get your hands on the CHECK IN/CHECK OUT sheet that we use? Submit a comment and be sure to include your email address and I’ll send it to you. In fact, if you would like me to, I’ll do a video going over the entire CHECK IN/CHECK OUT procedure and put it up here on the blog. Just post a comment below, and let me know if you’d like to see that video.

And if you’d like to be notified of new videos and articles, just subscribe to our newsletter (upper right corner of the blog).

Technorati Tags: "check in", "check out", leak, monitor, problem prevention, problem solving, refugium

As the Curator of the Ocean Explorium (New Bedford, MA), I am responsible for multiple marine aquarium exhibits.  Two weeks ago, I got one of those phone calls no one wants to get.

It was the weekend and I was enjoying my time off.  As I listened to the aquarist describe the problem, her frustration was high.One of our aquarium exhibits was up to almost 90 degrees F!  It was the sea scallop exhibit (normally at 58 degrees F).

The aquarist had just completed a water change AND she did complete the “check out” procedure we always do when leaving for the day.  And then she went home.  But … during the “check out” process, instead of looking at the temperature controller to confirm that the chiller was on, she looked at the power plug (which she had unplugged during the water change).  The only problem was that the plug wasn’t plugged all the way in, thus, the chiller was not on and the tank overheated to 90F (instead of 58F).

Saltwater aquariums, and all aquariums for that matter, are subject to inherent vulnerabilities, which, if not addressed and accounted for, may lead to the demise of your aquarium’s inhabitants.  So what are these inherent vulnerabilities?

Well, before I get into it, let’s just say they are simpler than you may think.  You might be thinking of the 100 things that can go wrong in a saltwater aquarium.  Because, lets’ face it.  Keeping saltwater fish and/or reeftanks involves solving a lot of problems.  After all, there is nothing like a big problem to help you really learn your lesson and improve your skills of problem solving.  At the end of this post, I’ll tell you a brief story of one recent nightmare that was a perfect example of not doing a proper “check out”, and how it would have caught the issue and prevented the loss of animals.

But first, back to the mistake of only focussing on problem solving.  Even if you only focus on becoming great at problem solving, you will waste a lot of time dealing with problems that could have and should have been prevented.  So now you’re thinking you should be focused on the prevention of problems … and you’d be right.

So what is my big secret to how to prevent over 90% of the inherent problems that come with keeping saltwater fish and reef aquariums?

When I tell you my secret solution, you’re going to say to yourself “that’s obvious” or “that’s so simple”.  And again, you’d be right.  So here it is.

My secret to preventing over 90% of all problems that are inherent with saltwater aquarium keeping is … “check in …. and check out”.

See, I told you it was going to sound simple and obvious.  Most problems that occur in keeping saltwater aquariums are preventable … by far.  If you want to see consistent problems, floods, broken equipment and loss of valuable saltwater fish or corals, then watch what happens when you don’t do a proper “check in” and “check out”.

And the key to doing a proper “check in” and “check out” is to turn it into a written recipe or procedure that you go over EVERY SINGLE TIME you work on your tank(s).  The key here is that it be written out as a check list, SO THAT YOU DON’T FORGET ANYTHING.  In fact, because you’ve written it out (post it on the wall in your fish room or on the cabinet door under your tank, etc.), now you no longer have to worry about forgetting any of the key steps in this process.

This whole ‘forgetting things’ is usually the biggest source of nightmares, accidents, leaks/floods, and problems in saltwater aquarium keeping.  In my aquarium consulting business, we service large, high-end saltwater aquariums (typically costing over $50,000), so you can imagine how important it is to prevent problems.  When we come to service a client’s tank, the first thing we do is go through our “check in” process.  We use a simple written check list for this, and you’d be surprised how many items are on the list (it’s over 25).

But the great thing about having this list is that you don’t miss anything, and you don’t have to think.  You just go down the list and check them off.  Save your thinking for problem solving.  Yes … that’s right.  Even after you adopt a strict and consistent routine of doing a thorough “check in” and “check out”, you will still have problems to solve … just A LOT LESS of them … a lot less.  I mean, even in the story I told at the begging of this post, a problem still occurred even though we were using a “check out” procedure … it just wasn’t followed correctly.  This is where the human error part of the equation comes into play.  We humans make mistakes and when we’re in a rush we take short cuts … which is one of the rules of proper “check in” and “check out” – no short cuts.  Always follow the procedure.

So you’re probably wondering if we lost any animals with that big of a temperature spike.  The answer is yes.  We lost four scallops, but it took them a few days until the effects of the temperature spike to do them in.

Stay tuned for more, in upcoming posts, as I’ll go into detail on how to do a proper and thorough “check in” and “check out”, and exactly what to “check” for.  Meanwhile, go to www.saltwateraquariumsecrets.com and sign up so that you don’t miss anything.  Also, you can click on the orange RSS button at the top of this page to be notified whenever we post new material here on the blog.

Go now to www.saltwateraquariumsecrets.com to get more tips and secrets on how to actually enjoy this wonderful hobby.  Look over our shoulder as we take you behind the scenes of public aquariums and custom saltwater aquariums.

Technorati Tags: "check in", "check out", high temperature, overheated tank, prevention, problem solving